Privacy Policy
OUR COMMITMENT
This Privacy Policy governs the commercial relationship between Provincial Smart Home Services (“Provincial Smart Home Services”, “we”, “us” etc.) and individuals who are our customers or potential customers (“you”).
At Provincial Smart Home Services, we are committed to providing excellent service and to ensuring that our relationship with you is conducted with integrity and in a responsible, fair, honest, and ethical manner. Consistent with these objectives we maintain high standards of confidentiality with respect to the personal information in our possession.
If you have any questions about this Privacy Policy or wish to access the personal information in our possession about you, please contact our Privacy Officer.
1.0 COLLECTION, USE, AND DISCLOSURE OF PERSONAL INFORMATION
1.1 What personal information do we collect?
Personal information is information about you as an individual customer or potential customer and relates specifically to you (such as your name and address). When you first become a customer or whenever you require or renew a service or product from us, we need to collect some of your personal information. However, the personal information that we collect from you is always limited to the purposes that we have identified for you.
1.2 Purposes: Why do we collect personal information?
We use the information you submit to us to communicate with you if and when necessary in connection with your use of our applications, to respond to your questions, or to send you the material and information you request. We may use the information to:
– Personalize your user experience
– Consider your suggestions
– Respond directly to you for clarification
– Try to answer your questions if you ask them
– Provide you with email messages and other information regarding upcoming events, new services, and general information about our products and services, if you have opted in for that
– The phone number you provide will be used solely for SMS communication related to the provincial smart home service. SMS messages may be sent periodically to deliver important service updates and notifications. To opt-out of receiving SMS messages, please contact our customer support. Normal messaging rates and charges from your mobile carrier may apply
We may use any information we collect to analyze statistical trends, use patterns and demographic data (for example, where our visitors come from and what general demographic characteristics they have), improve our applications to better serve our customers, and develop new products and services.
1.3 Consent: Why do we require your permission?
We collect, use, or disclose your personal information only with your consent. Your consent may be expressed or implied, and you may give it to us in writing, verbally, electronically, or through your authorized representative. When you use our products and services we consider that you have implied your consent for us to collect, use and disclose your personal information for the purposes identified above. You may withdraw your consent at any time, subject to legal and regulatory restrictions and reasonable notice.
We do not provide or sell customer lists to any outside company for marketing, solicitation, or any other such purpose. We will not use or disclose your personal information without your consent except in the following circumstances:
– When required by law or law enforcement purposes
– For an emergency that threatens life, health, or security
– To bill for or collect a debt that you owe us or a third party on whose behalf we provide billing and collection services, or to evaluate your creditworthiness
– To a third party that we have contracted with to provide you with services on our behalf or to assist us in understanding your energy needs and preferences
2.0 PROTECTING YOUR PERSONAL INFORMATION
2.1 Security Safeguards and Employee Awareness
Keeping your personal information confidential and secure is a priority for us. In order to ensure the protection of your personal information and right to privacy, we have developed security procedures to safeguard and protect your personal information against loss, theft, unauthorized disclosure, copying, and unauthorized use or modification.
Our employees are trained to maintain the security and confidentiality of your personal information.
2.2 Agents and Third-Party Service Providers
Provincial Smart Home Services contracts with agents, contractors, and other third parties for services related to gas, such as billing, call center support, maintenance, and repair. From time to time, we may need to share some of your personal information with these third parties further to the purposes identified above and in order to serve your needs. To a limited extent, Provincial Smart Home Services contracts with foreign service providers for services such as data processing. These third parties may be required to disclose personal information in response to valid demands or requests from governments, regulators, courts, and law enforcement authorities.
Any third party that we share your personal information with is contractually bound to keep the information confidential and secure and to refrain from using it in any way other than is necessary to perform the services.
3.0 YOUR RIGHTS
3.1 Accessing Your Personal Information
You have the right to ask whether we hold any personal information about you and to see that information. We will respond to your request for access within 30 days of the request being made.
You could refuse to allow us to obtain, use or share your personal information or you could also withdraw a previously given consent at any time. However, by doing so, depending on the situation, you may be limiting or even preventing our ability to provide you with the service or product you desire.
3.2 Requesting an Update or Correction
If you believe that any of your personal information is inaccurate, you may ask us to correct it. We will respond to your request to update or correct your personal information within 30 days of the request being made.
3.3 Registering Complaints
In the event of any conflict or other concern regarding access to, or the accuracy or our use of, your personal information, you may register a question or complaint with our Privacy Officer.
4.0 CONTACT INFORMATION AND RESOURCES
If you wish to access your personal information, change your consent to how we may use your personal information, have a complaint about our Privacy Policy, or how we may have handled your personal information, contact the office of our Privacy Officer.
5.0 CHANGES TO THIS PRIVACY POLICY
To ensure that our Privacy Policy is kept up to date, we reserve the right to change it from time to time. Any changes will be effective when posted on the website. Please periodically review the Privacy Policy to ensure you are informed of current practices.
6.0 VISITING THE PROVINCIAL SMART HOME SERVICES WEBSITE
A visitor to Provincial Smart Home Services, www.provincialsmarthome.com, is not required to reveal any personal information, such as name, address, or telephone number. Nor is such information collected passively by electronic means, except as outlined below.
Your personal information is collected when you voluntarily complete an online application, request form, or survey and used in the same manner as any other personal information we collect in the course of providing services to you.
Provincial Smart Home Services may store a ‘cookie’ on your computer when you visit the website if needed to help display the web pages. It will not be used to collect any form of personal information.
7.0 PROVINCIAL SMART HOME SERVICES COMMITMENT TO THE TEN PRIVACY PRINCIPLES
Accountability
Provincial Smart Home Services is responsible for personal information under its control and has designated a Privacy Officer who is accountable for Provincial Smart Home Services’ compliance with the ten privacy principles.
Identifying Purposes
Provincial Smart Home Services shall identify the purposes for which personal information is collected at or before the time of collection.
Obtaining Consent
The knowledge and consent of a customer are required for the collection, use, or disclosure of personal information, except where inappropriate.
Limiting Collection
The collection of personal information shall be limited to that which is necessary for the purposes identified by Provincial Smart Home Services. Personal information shall be collected by fair and lawful means.
Limiting Use, Disclosure, and Retention
Provincial Smart Home Services shall not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Provincial Smart Home Services shall retain personal information only for as long as necessary to achieve the fulfillment of the identified purposes.
Keeping Personal Information Accurate
Provincial Smart Home Services shall keep personal information as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used.
Safeguarding Personal Information
Provincial Smart Home Services shall protect personal information by security safeguards appropriate to the sensitivity of the information.
Openness Concerning Our Privacy Practices
Provincial Smart Home Services shall ensure that specific information about its policies and practices relating to the management of personal information is made readily available to customers and potential customers.
Customer Access
Provincial Smart Home Services shall, upon request, inform a customer of the existence, use, and disclosure of his or her personal information and shall give such customer access to that information.
Challenging Compliance
A customer shall be able to address a challenge concerning Provincial Smart Home Services compliance.